Survey, design and quote before you leave the drive.
FoxFace turns a 45-minute site visit into a signed job. Room-by-room heat load, a scaled layout your customer actually understands, a branded proposal signed on the glass and, if you want it, the deposit taken — on your phone, on the driveway.
Lounge — 4.8 × 3.6 m
Survey in progress Search jobs, customers…The survey canvas — dimensions, load and unit selection update as you drag.
Sized and specified against
Six tools, three evenings, one lost job
Most installers survey on paper, size in a spreadsheet, draw in something that was never meant for this, quote in Word and chase the deposit by text. The customer waits four days — and calls someone else.
Tuesday, the old way
- Tape measure, notepad, four photos you can't identify by Friday
- Sizing "by the square metre" — oversize it and hope
- Two hours at the kitchen table writing the quote up
- Emailed as a PDF. No signature, no deposit, no idea if it was opened
- Chasing three quotes on a Sunday night
Tuesday, with FoxFace
- Room dimensions in as you measure — plan draws itself
- Heat load computed live, with the breakdown you can show them
- Unit shortlist ranked by fit, efficiency and installed price
- Branded proposal generated and e-signed on the spot
- Invoice raised the moment they sign — and the deposit taken on the spot, if you want it
The work leaves the property with you
Doorbell to deposit, without a second appointment and without an evening writing it up. The survey, the heat loss, the design, the priced proposal, the signature and — if you take it online — the deposit are one sitting on one screen — not “quote sent within 48 hours”.
A load breakdown, not a guess
Fabric, glazing, orientation, occupancy and air change rate, computed room by room and shown as four components. The customer sees why it's a 3.5 and not a 2.5, and the haggling stops.
Written up at the kitchen table, not at ten at night
Nothing goes home in a notebook to be written up later, so nothing sits in the pile. The quote leaves the property with you.
One record, start to finish
The survey feeds the design, the design feeds the quote, the quote feeds the install pack. Nothing is typed twice.
F-Gas that logs itself
Charge, pressure test and commissioning recorded against the job as you do them. The register is a by-product, not a Sunday job.
Money before you leave — or not
The invoice is raised the moment they sign, for the figure they signed. Switch online payment on and the customer pays the deposit there and then, at cost through the provider you connect. Leave it off and you send the invoice from your own accounts or CRM, and FoxFace tells you which ones haven’t gone yet. No commission on your work, ever.
Everything between the doorbell and the deposit
One record per job. The survey feeds the design, and the design feeds both the quote and the install pack.
Live heat-load engine
Envelope, solar, occupancy and infiltration computed room by room as you type, and what the room is for: a kitchen with the oven on, a home gym or a server room is not a bedroom of the same size. The customer sees why 2.5 kW is the right answer — not a guess.
Scaled layouts, no CAD
Drag walls to resize. Place the indoor head, drop the condenser, route the pipework. Pipe run, core positions and service clearances come out automatically.
Multi-split, checked against the condenser
Size a five-room multi-split against a single condenser, with the combination checked so you can’t specify an outdoor unit that won’t carry the heads you’ve drawn.
Proposals that close
Your logo, your terms, your margin. Priced from the job's costing, with your overhead recovery and profit markup inside the figure and never on the page. Offer two or three ways of doing it, a Daikin and a Midea say, and the customer clicks between them and signs the one they want, timestamped and named, with the invoice raised against it. The list tells you which quotes have been opened and which are still sitting unread, so you know who to ring.
Deposits on the driveway, if you want them
The moment a proposal is signed the invoice is raised for the signed figure. Take the deposit there and then by card, Klarna or bank transfer — or switch it off and send the invoice from your own system. Your choice, per company.
F-Gas and handover
Refrigerant charge, pressure test and commissioning logged against the job. Certificates and the customer pack assemble themselves from what you entered.
Scheduling and service
Survey, install and annual service on one board, allocated to the people who are actually free. Service plans are recorded against the system with the next visit due date on them, so nothing falls off the end of a year.
Four steps, one visit
Book it in
Lead lands from your site, the phone or GoHighLevel. Book the survey there and the job opens itself with the slot already on the board, ready to hand to a surveyor.
Survey the room
Width, length, ceiling, glazing, orientation. The plan and the load build themselves while you talk.
Design and price
Pick the unit from the ranked shortlist. Pipe run, materials and labour price up against your rate card.
Sign and collect
Proposal on the tablet, signature on the glass, invoice raised — and the deposit taken if you take it online. Install date confirmed before you leave.
Your customer gets a link, not a login
Two things reach the homeowner, both in your branding and neither of them a password to forget: an estimate they can run themselves at midnight on your own website, and a link that opens their proposal, takes the signature and — if you take payment online — then takes the deposit.
Instant online estimate
Five plain-English questions — which room, how big, how much sun, who uses it, where to send it. The same engine you survey with runs underneath, so the number they see online is the number you'd have given them.
- Three packages priced off your rate card, inc VAT
- Running cost per year, so cheap units stop looking cheap
- Lands in your Leads with the postcode, the size of the job and the price band they were shown — one click turns it into a job with nothing retyped
Sign it — and pay it — from the link
The proposal goes out as an unguessable link. They open it on whatever screen is nearest, read the whole document and sign it. You are told the moment they do, with the invoice already raised — and if you take payment online, a second link made at the moment they sign takes the deposit. No account, no password, nothing to install.
- The full itemised proposal, in your branding, not a PDF attachment
- E-signature with a timestamp and the signer’s name against it
- Card, Klarna or bank transfer on a fresh link — signing and paying never share one credential — or switch it off and invoice your own way
We do not publish performance figures
Not because they would be unflattering — because we have not measured them. FoxFace is new, and the honest thing to say about a number nobody has counted is nothing at all. There was a row of them here until 25 August 2026, and every one was made up.
Everything claimed on this page is something the product does, and you are welcome to make us show you.
Installers don't want software. They want to be home by six.
“I used to quote three jobs on a Sunday. Now I leave the drive with the deposit taken and Sunday's mine again.”
Marchetti Climate, Kent
“Showing the customer the load breakdown ended the haggling. They can see why it's a 3.5, not a 2.5.”
Northgate Air, Manchester
“The survey, the design, the quote and the install pack all hang off the one job, so nothing gets written up twice. And the pack tells you which sections the job hasn’t answered yet instead of quietly leaving them out.”
ArcticNord
Per firm, not per job
All plans include the design tool, proposals, e-signature and payments. No commission on your work, ever.
Solo
- 20 surveys or jobs a month
- One person, working on their own
- Every feature on every plan
Crew
- Everything in Solo
- Up to 5 field staff, free
- Every feature on every plan
Firm
- Everything in Crew
- Up to 15 field staff, free
- Every feature on every plan
Group
- Everything in Firm
- Up to 30 field staff, free
- Every feature on every plan
Enterprise
- Everything in Group
- Unlimited field staff, free
- Every feature on every plan
The things installers actually ask
Is the heat load calculation good enough to design from?
The engine works room by room from fabric, glazing, orientation, occupancy and air change rate, and shows you every component rather than a single number. In this demo build the model is deliberately simplified and clearly labelled as such — a production deployment is calibrated against your regional design conditions and signed off by your own engineer.
What if there's no signal at the property?
You need a connection — there's no offline mode, and we'd rather say so than have you find out in somebody's basement. In practice a couple of bars is plenty, because it's a form and a drawing rather than a video call. If a property is genuinely dead, take the measurements on paper the way you do now and type them in from the van; the design, the proposal and the signature all still happen the same afternoon.
Do you take a cut of the job?
No. You pay a flat monthly seat price. Payment processing is at cost through the provider you connect.
Quote the job while you're still standing in it
Take the tour — every screen, running, with a demo firm's data. Survey a room, size it, generate the proposal, sign it.